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"Engineering for Life" Vision Statement: To provide national and international leadership in public health engineering. |
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I. MEMBERSHIP
Sec. 1 Basic Eligibility
Requirement
See Charter, para IV (1) for eligibility requirements for initial appointment
as a Public Health Service (PHS) engineer to the EPAC. Throughout this
document the term "engineer" also connotes "architect."
Sec. 2 Size of the EPAC
The EPAC shall have a maximum of 20 voting members.
Sec. 3 Organizational
Representation
The Charter, para IV (3) defines the rationale for distributing voting
members by OPDIV. In the Civil Service (CS) system, only the engineers
in the 800 personnel series identified in Attachment A shall be counted.
In the Commissioned Corps (CC) system, all Commissioned Officers in the
engineering category shall be counted. Using these numbers, the Rules Subcommittee
shall prepare and submit to the EPAC for approval, an OPDIV Distribution
Table (Attachment F). The Rules Subcommittee shall consider the Charter,
para IV(3 thru 6) in determining the distribution of the 20 voting members
of the EPAC. In addition:
1) Three of the 20 voting members shall be selected "At-Large" and without
consideration of OPDIV affiliation.
2) After one voting member has been allocated to each OPDIV/non-PHS
agency with 10 or more total engineers, the remaining voting members shall
be apportioned among the PHS OPDIVs and non-PHS agencies by the Rules Subcommittee.
Adjustments to the number of members apportioned to a specific OPDIV or
agency shall be made only as member terms are completed.
Sec. 4 Professional Seniority
In addition to the provisions of the Charter, para IV (7), at least
one voting member of the EPAC will be a commissioned officer at the 0-3
grade or below; or a civil servant, at the GS-11 level or below.
Sec. 5 Ex-officio Member
The following shall be ex-officio members or liaisons of the EPAC: the
Chief Engineer, the assistant(s) to the Chief Engineer, the Executive Secretary
of the EPAC, the Division of Commissioned Personnel Representative, and
the immediately previous EPAC Chairperson; except when the individual is
a voting member of the EPAC. Additional ex-officio members or liaisons
may be recommended to the EPAC by the EPAC Chairperson as needed. Except
for the Chief Engineer, the ex-officio or liaison member's term must be
approved by the EPAC membership annually.
Sec. 6 Term of Appointment
The EPAC shall maintain a published list of the current EPAC membership
and their respective term of appointment, an example is shown as Attachment
B. Should a member transfer to another OPDIV during his/her term in office,
the member must obtain the written approval of the new OPDIV's Representative
to the Office of the Surgeon General (OSG) for continued participation
on the EPAC.
Sec. 7 Alternates
Each EPAC member is responsible for identifying an alternate during
his/her term in office. Refer to Attachment C for a sample memorandum that
is to be used in identifying an alternate. The EPAC member is responsible
for obtaining all required signatures.
Sec. 8 Nomination Process
The Charter, para V generally describes the nomination process. More
specifically for the EPAC:
1.) Nominations will be solicited in April and May, and self nomination
forms (Attachment D) will be accepted through June 30.
2.) Nominations, self or otherwise, shall include a copy of the nominee's
current curriculum vitae or resume to aid in the selection process.
3.) The name(s) of all nominees will be transmitted by the Chief Engineer
to the nominees' respective OPDIV Representative to the OSG by July 15.
The OPDIV Representative may endorse or fail to endorse the nominee(s)
or provide alternate or additional nominations meeting the general representation
requirements demonstrated by the original nominee(s). OPDIV Representative
response shall be requested by August 31.
4.) The Rules Subcommittee shall review the OPDIV Representative responses
to ensure the nominations meet representation criteria. To prevent an appearance
of conflict of interest, Subcommittee members up for membership renewal
may be excused from participating in this review at the discretion of the
Subcommittee Chair. Additional EPAC assistance may be sought if necessary
by the Subcommittee Chair. The Subcommittee shall present its findings
and recommendations regarding approval of the nominees to the EPAC membership
at the following EPAC meeting.
5.) A final list of nominees considered by the EPAC to be highly qualified,
who are endorsed by their OPDIV Representatives, and meet representational
criteria in the EPAC Charter, will be sent by the Chief Engineer to the
Surgeon General for selection by October 10. Surgeon General approval shall
be sought prior to December 15.
II. MEETINGS
Sec. 1 Meetings will be held 8 to 10 times per year when practical and
will be scheduled by the Chairperson.
Sec. 2 Special meetings may be called by a majority vote at any regular
meeting at which a quorum is present, or by the Chairperson.
Sec. 3 Agenda
A meeting agenda, with appropriate background material, shall be distributed
to the EPAC members before each meeting.
Sec. 4 Records and Reporting
(a) In accordance with the Charter, para IX (3) (a) minutes of each
EPAC meeting will be developed. The EPAC Chairperson will review the minutes
within 5 days of the meeting.
(b) Once reviewed by the EPAC Chairperson, minutes shall be labeled
"draft" and distributed to EPAC members for review and further distribution
to PHS CS and CC engineers.
(c) Draft minutes shall be presented to the EPAC for approval at the
next EPAC meeting.
(d) Approved minutes and reports of the EPAC will be distributed to
all other PAC Chairpersons, all Chief Professional Officers (CPOs), and
to the Surgeon General.
(e) The EPAC Chairperson will provide a quarterly EPAC status report
to the Chief Engineer to distribute to all PHS CS and CC engineers, either
as a separate mailing or as part of the Chief Engineer's Report.
III. ELECTIONS OF OFFICERS
Sec. 1 Chairperson-Elect
The nominees for Chairperson-Elect will be presented to the EPAC one
month prior to election. On election day, the nominees will be allowed
to give a speech in support of their candidacy before the EPAC. The presentations
will be limited to ten minutes. The election will be held no later than
October of the election year.
ARTICLE II
DUTIES OF OFFICERS
Sec. 1 The Chairperson is responsible for leading the EPAC in fulfilling
its mission. The Chairperson's duties and responsibilities are: presides
at meetings of the EPAC and works with the Executive Secretary to coordinate
meeting agenda and agenda topics; is an ex-officio member of all subcommittees;
monitors all subcommittee functions and is instrumental in appointing members
to subcommittees; attends Chief Professional Officer/Professional Advisory
Committee (CPO/PAC) meetings; meets regularly and on an impromptu basis
with DCP staff in such matters as engineer billets, long term training,
appointment standards for engineers, etc.; guides efforts to influence
policy development affecting engineers including utilization, training,
recruitment, orientation, compensation, professionalism, and award recognition;
provides advice and consultation to the Chief Engineer on matters related
to professional activities and personnel issues affecting engineers; works
closely with the Office of the Chief Engineer in planning, arranging and
presenting the Engineer Career Development Seminar; establishes and maintains
close relationships with representatives from other PACs and consults with
those organizations as necessary to ensure the attainment of PHS objectives;
serves as the contact point to the PHS awards coordinator for categorical
awards (CFEE, NSPE, etc.); serves as the contact point for the engineer
category for PHS Recruitment; regularly discusses CC engineer applicant
issues and recruitment issues with designated engineer recruits; represents
the EPAC at the engineering functions at the annual PHS Professional Association
meeting; and orients new EPAC members. When representing the EPAC, will
act in the best interest of the EPAC.
Sec. 2 The primary duty of the Chairperson-Elect is to acquaint themselves
with the ongoing business of the EPAC and the duties of the Chairperson
to ensure a smooth transition when the Chairperson-Elect assumes the office
of Chairperson. The Chairperson-Elect will assist the Chairperson in the
execution of EPAC business as described in Section 1 of this Article. These
duties include: representing the Chairperson at the EPAC or EPAC related
meetings in their absence; actively participating with the Chairperson
in fulfilling the EPAC mission; custody of the EPAC's Charter and Bylaws
and all other records and documents of the EPAC; maintaining the EPAC membership
list comprised of mailing addresses, telephone numbers, facsimile numbers
and E-Mail addresses; maintaining formal copies of the EPAC meeting minutes;
and coordinating speakers and agenda for the EPAC meetings. The Chairperson-Elect
also serves as the Chairperson of the EPAC Rules Subcommittee and is responsible
for amending and updating the EPAC Charter and Bylaws; managing Rules Subcommittee
meetings and minutes; and providing monthly subcommittee reports for the
EPAC minutes.
Sec. 3 The Executive Secretary is responsible for the EPAC records and
correspondence. The Executive Secretary: keeps an accurate record of the
meetings and activities of the EPAC; is responsible for recording the EPAC
member attendance at scheduled meetings; and is available to meet with
the EPAC Chairperson and Chairperson-Elect regarding engineer related matters
that require immediate attention. The Executive Secretary also assists
the EPAC Chairperson with: orienting new EPAC members and officers in their
duties and responsibilities; preparing special EPAC resolutions, and intramural
and extramural correspondence; and other administrative duties.
Sec. 4 The Immediate Past Chairperson provides advice and counsel as
requested by the Chairperson and is an ex-officio member of the EPAC until
such time that there is a new immediate past Chairperson.
SUBCOMMITTEES
Sec. 1 As a minimum, the EPAC shall have the following standing subcommittees:
Rules, Awards, Recruiting/Retention, Career Development (Commissioned Corps),
Career Development (Civil Service), Information, Building Design and Construction,
and Emergency Preparedness. The EPAC Chairperson, with the assistance of
the subcommittee chairpersons, shall present to the EPAC for review and
approval, a prioritized listing of subcommittee responsibilities/work assignments
(Attachment E) at least once each year.
Sec. 2 All subcommittee chairpersons, except the Rules Subcommittee
Chairperson, shall be appointed by the EPAC Chairperson on an as needed
basis. The EPAC Chairperson may create additional subcommittees to assist
in accomplishing the mission of the EPAC. Each additional subcommittee
shall be provided with a statement of purpose and prioritized listing of
responsibilities/work assignments at the time of creation. Additionally,
these subcommittees shall have a working life of not more than one year,
unless otherwise extended by the EPAC.
Sec. 3 The Rules Subcommittee shall be responsible for discussing issues
relevant to operating procedures for the EPAC; to handle and recommend
to the EPAC actions necessary for smooth administrative operation; and
to evaluate and make recommendations on those issues that may arise which
do not fit the responsibilities of the other standing subcommittees. Recurring
responsibilities include but are not limited to:
RULES OF ORDER
Sec. 1 The general procedure of meetings of the EPAC shall follow the
"Roberts Rules of Order Newly Revised" on parliamentary procedure, insofar
as they do not conflict with any provisions of the EPAC's Charter and Bylaws.
ARTICLE V
AMENDMENTS
Sec. 1 These Bylaws may be amended verbally at any regular meeting of
the EPAC, at the discretion of the EPAC Chairperson, with unanimous consent
of the members present. Otherwise, such amendment must be proposed in writing
by a member at the meeting immediately preceding that at which the amendment
is to be voted. The amended Bylaws maintained by the Rules Subcommittee
Chairperson will be distributed to all EPAC members when amended, and distributed
annually to all PHS engineers on the mailing list.
Attachments:
A - Professional Occupational Series for Engineers and Architects Eligible for the EPAC Membership B - EPAC Membership Roster C - SAMPLE - Designation of Alternate Memorandum D - EPAC Self-Nomination Form E - EPAC Initiatives F - USPHS Engineer OPDIV Distribution Table & Worksheet Attachment A
C:\Download\attachments\BYLAWS99.WPD
ATTACHMENT B EPAC MEMBERSHIP ROSTER
* Each member may serve a maximum 6 years Last Table update: Dec 1998
ATTACHMENT C
SAMPLE - Designation of Alternate Memorandum
(Date) MEMORANDUM
TO:, Chairperson (name) Engineer Professional Advisory Committee
FROM: EPAC
Member Name & Title
SUBJECT: Designation of Alternate
I am appointing the following individual
to serve as my alternate to the Engineer Professional Advisory Committee
(EPAC).
Name: OPDIV: Address:
Phone: Facsimile: E-mail Address:
(Signature)
CONCURRENCE:
Alternate
Alternate's Supervisor
Alternate's 2nd Line Supervisor
Chief Engineer of the U.S. Public Health
Service
ATTACHMENT D
I
am interested in serving on EPAC. I understand that members are selected
to provide a diverse representation of geographic locations, OPDIVs, minorities,
experience levels, and both personnel systems and genders.
NAME: OPDIV
or Agency: OPDIV
or Agency:
ADDRESS:
TELE
#: FAX
#: FAX
#:
E-MAIL
ADDRESS:
If
selected for membership on the EPAC, I would be interested in serving on
the EPAC subcommittees identified below: (listed in order of preference
with 1 being my first choice)
_____ Civil Service Career Development _____ Awards _____ Commissioned Corps Career Development _____ Recruiting and Retention Recruiting and Retention _____ Information Dissemination _____ Regalement (DC Area only)Regalement (DC Area only) _____ Building Design & Construction _____ Engineer's WeekBuilding Design & Construction _____ Engineer's Week Emergency
Preparedness _____
Rules
Rules
Applicant's
Signature Applicant's Supervisor Signature
Applicant's
Supervisor Name/Title
PLEASE RETURN COMPLETED FORM BY 6/30/98 TO: LCDR Jacqueline Parker Office of the Chief Engineer OES - Dallas 1301 Young Street, Suite 1071 Dallas, TX 75202-5433
** PLEASE INCLUDE A COPY OF YOUR CURRENT C.V. WITH THIS FORMPLEASE INCLUDE A COPY OF YOUR CURRENT C.V. WITH THIS FORM
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